Belle Maison Agency is now hiring an Executive Assistant is to provide professional, high-level administrative support to Partners and Senior-level management. Male career Executive Assistants are highly encouraged to apply!

Responsibilities :

  • Manage complex calendars including scheduling and confirming phone calls and meetings as well as dialing into all conference calls
  • Be able and ready to book domestic and international travel
  • Display a flexible and “can do” attitude while handling multiple priorities and changing deadlines
  • Handle high-level inquiries quickly, proactively and follow through on tasks to successful completio
  • Answer all incoming phone calls and direct to the appropriate party
  • Prepare reports by collecting and analyzing information
  • Prepare and process monthly expense reports
  • Compose correspondence
  • Track incoming deliveries/packages
  • Provide back-up support to other Executive Assistants as needed for vacation coverage, etc.

Required Competencies and Skills:

  • Prior experience supporting an Executive team
  • Must have extensive experience with calendar management and call coordination
  • Experience creating and maintaining spreadsheets
  • Proven ability to multi-task and meet deadlines in a fast-paced environment
  • Ability to exercise good judgment
  • Willingness to take on any project assigned
  • Professional appearance and communication skills
  • Proven history of reliability with no attendance issues
  • Strong organizational skills
  • Intermediate-level computer skills (MS Office)
  • College degree required

Compensation

  • $75k/year, Payroll